Simple Steps to Organize Your School SLP Planner

Need simple steps to organize your school SLP planner? Trying to find a better way to keep track of everything, without losing your sanity? Today I’m sharing my favorite SLP planner organization tips. Hint: it won’t take you long to do, but you’ll end up loving this new system.

How to organize your school slp planner

I will add that I first purchased a binder and a ton of double plastic pocket dividers. Each section below would go in its own pocket divider. Feel free to use your own sheets/ pages, but if you are wanting to save even more time, check out my digital and print School SLP Planner on TpT.

Oh, and by the way, I also created a video about this on my Speech Therapy YouTube channel.

How to Organize Your School SLP Planner

  1. Weekly Schedule at a Glance

    I like to see my entire week on one single page- and when I have schedule changes, or students to test, or other random things to remember, I cover it with sticky notes.

  2. Data Collection Sheets + Attendance Sheets

    I tried separating these one year, but it didn’t work. I paperclip the attendance sheet (use your school district’s calendar if you need to) to the student’s data collection sheet. I keep a separate pocket divider for each day of the week. So this section includes a folder for Monday, Tuesday, Wednesday, Thursday, and Friday. If I see a student more than once, I simply move their data collection sheet to the next day after I work with them.

  3. Spare Data Collection Sheets and Attendance Sheets

    Your day as a school SLP gets insane, let’s be honest. You won’t always have time to type / print up the data collection sheet, so I like to have some blank options on hand- just in case.

  4. IEP Meeting Days

    We typically have 1, or maybe 2, days per month dedicated to IEP meetings (and ETR meetings). I would suggest keeping a section where you just have your meeting dates written out.

  5. Speech Caseload List

    I keep a list of all the students on my caseload, and update it as frequently as possible.

  6. IEPs Due by Month

    In the next section, I keep track of all the IEP reports that I need to write for a specific month. The month before, I make sure I have started collected data and getting ideas for what new objectives I will want to target on the following IEP.

  7. Evaluations Due by Month

    This tab is just for my evals that are due, and I like to highlight my students who are speech primary students (since I’ll be responsible for getting the paperwork home to parents).

  8. Progress Report Checklist for Each Quarter

    I type out the student names, and check off that I have completed the progress report. We have a lot of progress reports to write, and I frequently have to start and stop throughout the day- so this helps me keep track.

  9. Referrals

    In this section, I keep track of any referrals that I receive- and list specific concerns as well.

  10. Screenings

    I like to keep track of the screenings that I have completed, and I list the result as well: for example, no concerns, evaluation recommended, etc.

  11. Caseload Changes

    Throughout the school year, we will have transfers and dismissals- this is where I keep track of all those changes.

  12. Renewals and Certification Reminders

    I have a paper that gives me “at-a-glance” reminders for when I need to renew my state license or ASHA CCC’s.

  13. Communication Log

    Called a parent? Talked to a teacher? This is a good place to keep track of these things.

  14. Passwords Page

    I have five million (it feels like, anyways) different websites at work that I need to remember passwords for. This page isn’t optional for me.

Hopefully this helps give you ideas about how to organize your school SLP planner!

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